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Central Administration
In accordance with the Local Government (Departments of District Assemblies) (Commencement) Instrument, 2009 (L. I. 1961), the functions of the Central Administration Department is as follows:
To serve as the Secretariat of the District Assembly and shall be responsible for the provision of support services, effective and efficient general administration and organization of the District Assembly.
To manage all sections of the Assembly including:
- Estates
- Transport
- Logistics and Procurement
- Accounts
- Stores and
- Security
The Department shall also coordinate the:
- General administrative functions
- Development planning and management functions
- Budgeting and Rating functions and
- Statistics and information services
The services that the department renders to the public are as follows:
- Marriage & Divorce Registration
- Scholarship for needy students
- Register complaints through the Clients Service Unit to the Public Relations & Complaint Committee (PRCC).
- Coordinate the Ghana School Feeding Programme (GSFP).
- Coordinate health related and HIV/AIDS sensitizations.
- Facilitates Security issues in the District through the District Security Committee.
Development Planning Unit
Core Mandate: To lead in strategic planning and implementation of public policies and programmes to achieve sustainable economic growth and development.
FUNCTIONS
Initiate and prepare district development plans and settlement structure plans in the manner prescribed by the Commission,
Ensure that the district development plans and the settlement structure plans are prepared with the full participation of the local community;
carry out studies on:
a) development planning matters in the district that include studies on economic, social, spatial, environmental, sectoral and human settlement issues and policies; and
b) the mobilisation of human and physical resources for development in the district;
Initiate and co-ordinate the process to plan, programme, budget and implement a district development plan, programme or project;
Integrate and ensure that sector and spatial policies, plans, programmes and projects of the district are compatible with each other and with national development objectives issued by the Commission;
Synthesise the policy proposals on development planning in the district into a comprehensive framework for the economic, social and spatial development of the district including human settlements and ensure that the policy proposals and projects are in conformity with the principles of sound environmental management;
Monitor and evaluate the development policies, programmes and projects in the district; and
Provide the Commission with the data and information that the Commission may require.
SERVICES
- Supervises the preparation of annual reports and Development Action Plans and Medium Term Development Plans
- Acts as Secretary to the Development Planning Coordinating Unit
- Plans and promotes development policies that can facilitate public service delivery and effective implementation of economic development projects
- Responsible for the efficient administration of departmental resources and supervision of staff
- Ensure the development of capabilities, skills and knowledge of staff
Procurement Unit
The unit provides strategic direction for the achievement of the overall objective of the procurement function in the Service.
The unit plans and coordinates activities related to procurement, manages the development and implementation of the procurement plan, provides inputs for the preparation of the annual budget and liaises with service providers and other stakeholders to undertake procurement activities.
It is also the responsibility of the Unit to ensure that the procurement activities are in harmony with the Public Procurement Act, 2003 (Act 663), supervise stores management and assets disposal as well as the Preparation and submission of Annual and Periodic Reports to the Public Procurement Authority
The unit provides strategic direction for the achievement of the overall objective of the procurement function in the Service.
Internal Audit
Internal Audit is an “independent, objective assurance and consulting activity designed to add value and improve an organization’s operations. It helps an organization accomplish its objectives by bringing a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, control, and governance processes”
OBJECTIVES:
The main objective of the internal audit unit is to add value to the assembly’s operation as well as to internal control systems.
Other objectives include:
- Ensuring the safety of the Assembly’s assets and interest from all kinds of losses, including those arising from fraud, irregularities, error and/or corruption.
- Collaborate with other departments/units of the Assembly to achieve the vision and mission of the Assembly.
- Advise and encourage management to develop a robust corporate risk management and internal control system for the operations of the Assembly.
Budget Unit
The role of the Budget and Rating Department is to provide technical leadership in the preparation and management of the budget in the Assembly.
It advises the Assembly on cost implications and financial decisions. It coordinates the preparation, monitoring and implementation of assembly’s composite budgets, participates in the preparation of procurement plan and leads in the preparation of fee-fixing resolutions.
Information service
CORE MANDATE
The Information Services Department is the public relations outfit of the government. Its primary mandate is to disseminate Government policies, programmes and activities as well as access feedback on public reaction. The vision of the Information Service Department (ISD) is to provide a responsive two-way channel of communications between the Government and the people to proactively and readily assist the government’s investment promotion and developmental programmes towards good governance. It also provides mechanism of communication between the Municipal Assembly, residents and other internal and external stakeholders.
FUNCTIONS
The Information Services Department is responsible for disseminating government and the Assembly’s policies, programmes and activities. The department also provides public relations support to departments and agencies.
The department covers all activities organized by the assembly through the media; sensitize and educate the communities on various development of government.
It also prepares news stories and features for dissemination through media channels and monitor media coverage of activities of the Assembly. It also compiles public reaction reports on topical issues quarterly as well as situational reports within the Assembly to the Ministry of Information.
The department also collaborates with the National Commission for Civic Education (NCCE) to bring peace in the municipality.
Management Information Systems
The unit provides leadership in the development and the application of IT/IM standards and quality assurance system in relation to the implementation, development and the deployment of IT/IM systems and resources.
It also advises on the provision and maintenance of computers and other office accessories. The unit also contributes to addressing IT/IM problems and issues and provides leadership in the design and implementation of security measures to protect the IT/IM installations, infrastructure and systems.
Records Management Unit
The objectives of the registry unit are stated below;
- Centre of Administrative Documentations
- Receiving of all in-coming mails of the assembly
- Handling of assembly’s records and documents
- Dispatches all out-going corresponding’s of the assemblies
- Marriage registration and Certifications
- Registration of local business in the district
- Handling of correspondence among other MMDA’s, Co-ordinating councils and Ministries.
- Handling and storage of personnel files, departments and unit’s files
- Retrieving of letters
- Classification of Files
